Steps to create pst file in outlook 2007

Outlook is an email client software that allows a user to send and receive email, keep an address book, sort and organize messages, filter messages. Often it is just used as an email client and users are unaware of the other information management features of the tool:. Every now and then, the Outlook application offers to auto-archive your old email items, but manually archiving the data yourself is far better than auto-archiving.

It is necessary to archive old data, because otherwise, Outlook Personal Folders or PST files continue to expand larger and larger in size to a level that can be troublesome for you. This file format cannot be read with Microsoft Outlook 97, 98, , or Note: Specifying a display name helps you to distinguish between different Outlook data files when you work with more than one.

We recommend choosing a name that is meaningful to you. If you want to password-protect your data file, under Password , enter your password in the Password and Verify Password text boxes.

Note: For improved security, only dots appear when you type. If you want, choose a password for this data file. Select the Save this password in your password list check box if you do not want to be prompted for the data file password each time you open the file. Use strong passwords that combine uppercase and lowercase letters, numbers, and symbols. Weak passwords don't mix these elements. Strong password: Y6dh! Weak password: House Passwords should be 8 or more characters in length.

A pass phrase that uses 14 or more characters is better. It is critical that you remember your password. If you forget your password, Microsoft cannot retrieve it.

Store the passwords that you write down in a secure place away from the information that they help protect. If you select the Save this password in your password list check box, make a note of the password in case you need to open the.

Select this check box only if your Microsoft Windows user account is password-protected and no one else has access to your computer account. Important: Microsoft, your Internet service provider ISP , or your e-mail administrator does not have access to your password, nor can they assist you with recovering the contents of the. The name of the folder associated with a saved data file appears in the Folder List.

By default, the folder is named Personal Folders. To create a data file that is compatible with Outlook 97, 98, , or , you can create an Outlook Personal Folders File. The file format for this. Click Outlook Personal Folders File. If the command is not available, move the pointer over the chevrons at the bottom of the menu, and then select Import and Export.

Select Import from another program or file , and then select Next. You cannot share or synchronize. However, you can still transfer Outlook data from one computer to another computer. Use the instructions in the "How to make a backup copy of a. Connecting to. You might also want to create a new, secondary. Save the data that you want to transfer in this new.

If you have to make a secondary. Your Personal Address Book might contain email addresses and contact information that is not included in an Outlook Address Book or contact list. However, the Personal Address Book creates a separate file that is stored on your hard disk drive.

To make sure that this address book is backed up, you must include any files that have the. Make a note of the location of the. Use My Computer or Windows Explorer to copy the. You can use this backup to restore your Personal Address Book to your computer or to transfer it to another computer.

Follow these steps to restore the Personal Address Book:. Type control panel in the Open box and then press Enter.

This will open Control Panel. Type the path and the name of the Personal Address Book file that you want to restore, select Apply , and then select OK.

The Outlook Address Book itself contains no data that has to be saved. Microsoft has released a utility to automate the backup of your personal folders. For more information about the Personal Folder Backup utility, see Back up your email. If you have customized settings, such as toolbar settings and Favorites, that you want to replicate on another computer or restore to your computer, you might want to include the following files in your backup:. Signature files: Each signature has its own file and uses the same name as the signature that you used when you created it.

For example, if you create a signature named MySig, the following files are created in the Signatures folder:. The location of the signature files depends on the version of Windows that you are running. Use the following list to find the appropriate location:. If you use Microsoft Word as your email editor, signatures are stored in the Normal.

You should back up this file also. Select the File tab in the Ribbon, and then select the Info tab on the menu. The path and file name of your. Select the File tab on the Ribbon, and then select the Info tab on the menu.

Select the Accounts Settings tab and then select Account Settings again. You have changed the default deliver location for your email. This will change the location of your Inbox, Calendar, and other folders. These changes will take effect the next time that you start Outlook. Select the. Select Yes , select Close , and then select OK to close all dialog boxes. Your profile now points to your. Outlook opens your new.

On the Mail Setup tab, select the Email accounts button, even if you do not have an email account specified. The location that messages are delivered to has changed for this user profile. To complete this operation, you may have to copy the contents of the old Outlook folders to the new Outlook folders. For information about how to complete the change of your mail delivery location, see Microsoft Outlook Help.

Some shortcuts on the Outlook Bar may no longer work. Do you want Outlook to re-create your shortcuts? All shortcuts that you have created will be removed. Select Yes to have Outlook update the Outlook Bar shortcuts so that they point to your new. Select the View or change existing email accounts check box, and then select Next. Under Types of storage , select Personal Folders file.